In the fast-paced world of professional communication, clarity and efficiency are paramount. Often, after a phone call, meeting, or informal chat, you need to follow up with an email to confirm details, outline next steps, or simply recap what was discussed. This is where an "As Per Our Conversation Earlier Email Sample" becomes invaluable. This article will explore why these emails are so effective and provide you with a variety of templates to suit different situations, ensuring your follow-ups are always on point.
Why "As Per Our Conversation Earlier" Matters
Starting an email with "As per our conversation earlier" is a simple yet powerful way to immediately establish context for the recipient. It signals that this message is a direct continuation of a prior discussion, saving the reader time from having to recall the details of your previous interaction. This phrase is particularly useful when dealing with busy professionals who may have multiple conversations happening simultaneously. The importance of this phrase lies in its ability to bridge the gap between spoken and written communication, reducing misunderstandings and ensuring everyone is on the same page.
When crafting such an email, think about the key elements that need to be conveyed. You'll typically want to:
- Restate the main purpose of your conversation.
- List any agreed-upon action items.
- Specify who is responsible for each action item.
- Provide a clear timeline or deadline, if applicable.
- Offer an opportunity for clarification or further discussion.
Here's a basic structure you can adapt:
| Purpose | Content Example |
|---|---|
| Opening | "As per our conversation earlier today..." |
| Recap | "...we discussed the upcoming project launch and agreed on the following:" |
| Action Items |
|
| Next Steps | "I will follow up with the client to confirm their feedback by Wednesday." |
| Closing | "Please let me know if I've missed anything or if you have any questions." |
As Per Our Conversation Earlier Email Sample for Project Updates
Subject: Following Up: Project Alpha Status Update
Dear [Colleague's Name],
As per our conversation earlier this morning, I wanted to quickly recap the status of Project Alpha.
We discussed the following key points:
- The development team has successfully completed the core functionality.
- There are minor bug fixes currently being addressed.
- We are on track for the planned beta testing next week.
As agreed, I will be sending out the beta testing invitations by tomorrow afternoon. Please ensure you have your feedback prepared by the end of next week.
Let me know if this aligns with your understanding or if you have any further input.
Best regards,
[Your Name]
As Per Our Conversation Earlier Email Sample for Scheduling a Meeting
Subject: Confirming Our Meeting Next Week
Hi [Contact Person's Name],
As per our conversation earlier, I'm writing to confirm our meeting to discuss the new partnership proposal.
We've agreed on the following:
- Date: [Date]
- Time: [Time]
- Location: [Virtual meeting link or physical address]
I've sent a separate calendar invitation with these details. Please let me know if there are any conflicts or if you have any specific topics you'd like to add to the agenda.
Looking forward to our discussion!
Sincerely,
[Your Name]
As Per Our Conversation Earlier Email Sample for Clarifying Instructions
Subject: Clarification on [Task Name] Instructions
Hello [Manager's Name],
As per our conversation earlier regarding the [Task Name] assignment, I wanted to quickly confirm my understanding of the requirements.
My key takeaways were:
- The primary objective is to [Objective].
- The deadline for submission is [Date].
- I need to focus on [Specific Aspect].
Is there anything else I should be aware of, or any specific resources you recommend I consult?
Thank you for your guidance.
Best,
[Your Name]
As Per Our Conversation Earlier Email Sample for Acknowledging a Request
Subject: Acknowledging Your Request for [Item]
Dear [Client's Name],
As per our conversation earlier today, I'm writing to acknowledge your request for [Specific Item/Service].
We've discussed the following:
- The scope of the request is [Scope].
- The estimated completion time is [Timeframe].
- We will begin working on this immediately.
I will keep you updated on our progress. Please don't hesitate to reach out if you have any questions in the meantime.
Warmly,
[Your Name]
As Per Our Conversation Earlier Email Sample for Following Up on Feedback
Subject: Regarding Your Feedback on [Document/Project]
Hi [Team Member's Name],
As per our conversation earlier, I wanted to follow up on the feedback you provided for the [Document/Project].
I've noted the following points you raised:
- [Feedback Point 1]
- [Feedback Point 2]
- [Feedback Point 3]
I will be incorporating these suggestions into the next revision. Thank you again for your valuable input.
Regards,
[Your Name]
As Per Our Conversation Earlier Email Sample for Confirming a Decision
Subject: Confirmation of Decision: [Decision Topic]
Dear [Stakeholder's Name],
As per our conversation earlier, I am writing to formally confirm the decision made regarding [Decision Topic].
The agreed-upon decision is:
- We will proceed with [Option A].
- The budget allocated for this is [Amount].
- The implementation will commence on [Start Date].
I will ensure that all relevant parties are informed and that the necessary steps are taken to execute this decision.
Best regards,
[Your Name]
As Per Our Conversation Earlier Email Sample for Reaching an Agreement
Subject: Agreement on [Topic]
Hello [Other Party's Name],
As per our conversation earlier today, I'm pleased to confirm that we have reached an agreement on [Topic].
We have agreed on the following terms:
- [Term 1]
- [Term 2]
- [Term 3]
I believe this is a mutually beneficial outcome and look forward to moving forward. I'll be preparing the formal documentation shortly.
Sincerely,
[Your Name]
As Per Our Conversation Earlier Email Sample for a Quick Follow-Up After a Chat
Subject: Quick Follow-Up: [Brief Topic]
Hi [Friend/Colleague's Name],
As per our conversation earlier, just wanted to send a quick note about [Brief Topic].
So, to recap:
- You're going to [Action].
- I'll take care of [Your Action].
Let me know if that sounds right!
Cheers,
[Your Name]
In conclusion, using "As per our conversation earlier" in your emails is a simple yet highly effective strategy for maintaining clear communication and ensuring accountability. By providing context and summarizing key points, you save everyone time and prevent potential misunderstandings. The "As Per Our Conversation Earlier Email Sample" templates provided here offer a solid foundation, but remember to always tailor them to your specific situation. This practice will undoubtedly enhance your professional interactions and contribute to smoother workflows.