As Per Our Conversation Email Sample: Bridging Gaps and Confirming Details
In professional communication, clarity and confirmation are key. The "As Per Our Conversation" email serves as a vital tool to document discussions, ensure everyone is on the same page, and provide a tangible record of agreements. This article explores the importance and various applications of the As Per Our Conversation Email Sample, equipping you with the knowledge to craft effective follow-up messages.
The Core of Confirmation: Understanding the As Per Our Conversation Email Sample
An "As Per Our Conversation" email is more than just a simple follow-up; it's a deliberate act of solidifying understanding and commitment. When you send an email starting with "As per our conversation," you are essentially referencing a prior discussion, whether it was a phone call, a meeting, or even a brief chat. This immediately sets the context and reminds the recipient of the subject matter.
Why is this type of email so important?
It helps prevent misunderstandings and misinterpretations that can arise from verbal discussions.
It provides a written record that can be referred back to if any questions or disputes arise later.
It demonstrates professionalism and attention to detail, showing that you value clear communication.
Consider these common elements found within an As Per Our Conversation Email Sample:
Element
Purpose
Salutation
A polite and professional greeting.
Reference to the Conversation
Clearly stating "As per our conversation on [date/time]" or "Following up on our discussion about..."
Key Discussion Points
Summarizing the main topics covered and any decisions made.
Action Items
Listing who is responsible for what and by when.
Next Steps
Outlining what will happen next and any deadlines.
Call to Action/Request
If you need something from the recipient, state it clearly.
Closing
A professional closing remark.
As Per Our Conversation Email Sample for Confirming Project Details
As Per Our Conversation Email Sample for Following Up on a Meeting
As Per Our Conversation Email Sample for Clarifying Next Steps
As Per Our Conversation Email Sample for Confirming a Sales Agreement
As Per Our Conversation Email Sample for Following Up on a Job Interview
As Per Our Conversation Email Sample for Summarizing a Client Brief
As Per Our Conversation Email Sample for Confirming a Service Request
Subject: As Per Our Conversation - Project Alpha Update
Dear Sarah,
It was great speaking with you earlier today regarding Project Alpha. As per our conversation, I wanted to confirm the key action items we discussed to ensure we're both aligned on the next steps.
We agreed that:
I will finalize the updated project timeline by end of day tomorrow, November 15th.
You will provide feedback on the user interface mockups by Friday, November 17th.
The development team will begin implementation of core features on Monday, November 20th.
Please let me know if I've missed anything or if there are any adjustments needed. I'll send over the revised timeline as soon as it's ready.
Best regards,
John Doe
Subject: As Per Our Conversation - Follow-up on Marketing Strategy Meeting
Hi Mark,
Following up on our productive marketing strategy meeting this morning, as per our conversation, I wanted to reiterate the key decisions and action points.
Here's a summary of what we discussed and agreed upon:
Target Audience Refinement: We've narrowed down our primary target audience to young professionals aged 25-35 in urban areas.
Content Pillars: The agreed-upon content pillars for the next quarter will be (a) career development tips, (b) work-life balance strategies, and (c) industry trend analysis.
Social Media Channels: We will focus our efforts on LinkedIn and Instagram, with a weekly posting schedule for each.
My next step is to draft a content calendar based on these pillars, which I will share with you for review by the end of this week. Please confirm if this aligns with your understanding.
Thanks,
Emily Carter
Subject: As Per Our Conversation - Clarifying Next Steps for Vendor Selection
Dear Mr. Henderson,
It was a pleasure speaking with you this afternoon about the upcoming vendor selection process for the new software. As per our conversation, I wanted to outline the agreed-upon next steps to ensure a smooth and efficient evaluation.
To recap our discussion:
You will be sending over the detailed RFP document by end of day tomorrow, November 15th.
We will then have two weeks to review the RFP and submit any initial questions.
Our internal team will schedule a brief call next week to discuss our technical requirements in more detail.
Please let me know if you have any questions or require further information from my end.
Sincerely,
David Lee
Subject: As Per Our Conversation - Confirmation of Agreement for Software Licensing
Dear Ms. Garcia,
Following our discussion earlier today, as per our conversation, I am writing to confirm the terms of the software licensing agreement for your company.
We have agreed on the following key points:
Item
Details
Software Name
BusinessSuite Pro
Number of Licenses
50 user licenses
Annual Fee
$25,000 USD
Payment Terms
Net 30 days from invoice date
Contract Duration
1 Year, with option to renew
I will now proceed with drafting the formal contract, which will include all these details and more. I aim to have this sent to you for review by Monday, November 20th.
Thank you for your business.
Best regards,
Sophia Chen
Subject: As Per Our Conversation - Following Up on Your Interview for the Marketing Specialist Role
Dear Mr. Davis,
It was a pleasure meeting with you yesterday for the Marketing Specialist position. As per our conversation, I wanted to follow up and reiterate our interest in your candidacy.
We were particularly impressed with your experience in [mention specific skill or experience discussed]. As we discussed, the next steps in our hiring process involve [mention next steps, e.g., a skills assessment, a follow-up interview with a different team member].
We aim to make a decision within the next week, and we will be in touch with an update by [specific date].
Sincerely,
Michael Brown
Subject: As Per Our Conversation - Summarizing Client Brief for Website Redesign
Hi Jessica,
Following up on our client brief meeting this morning, as per our conversation, I wanted to summarize the key requirements and objectives for the website redesign project.
We've agreed that the primary goals are to:
Improve user engagement and conversion rates.
Modernize the overall look and feel of the website.
Enhance mobile responsiveness.
Integrate a new e-commerce platform.
The target audience remains [mention target audience], and the core message we want to convey is [mention core message].
My next step is to develop a detailed proposal outlining the scope of work, timeline, and estimated costs based on this brief. I will aim to send this to you for review by the end of next week.
Please let me know if this summary accurately reflects our discussion.
Best,
Alex Kim
Subject: As Per Our Conversation - Confirming Service Request for HVAC Repair
Dear Support Team,
As per our conversation earlier today with your technician, Mr. Robert Miller, I am writing to confirm the service request for our HVAC system at [Your Company Address].
The issue we are experiencing is that the [describe issue, e.g., air conditioning is not cooling properly in the west wing]. Mr. Miller diagnosed the problem as a [mention diagnosis if provided, e.g., faulty compressor].
We have agreed to proceed with the repair as discussed, and I understand that the estimated cost is [mention estimated cost if provided]. Please send over the official work order and invoice once the repair is completed.
Thank you for your prompt attention to this matter.
Sincerely,
Maria Rodriguez
In conclusion, the "As Per Our Conversation" email is a fundamental communication tool that fosters transparency, accuracy, and accountability in professional settings. By mastering the art of crafting these emails, you can ensure that verbal discussions translate into clear, actionable plans, ultimately leading to more successful outcomes and stronger working relationships. Always strive to be precise, prompt, and professional in your follow-up communications.
