Following up on a conversation is a crucial part of professional and personal interactions. It ensures that both parties are on the same page and that agreed-upon actions are taken. This is where the "As Per Our Discussion Email Sample" becomes invaluable. This article will guide you through understanding why these emails are important and provide you with various examples to suit different situations.
The Core of "As Per Our Discussion" Emails
An "As Per Our Discussion" email serves as a written record of a verbal conversation. It's a way to confirm understanding, reiterate key points, and outline next steps. The primary goal is to prevent misunderstandings and ensure accountability. The importance of having a written record cannot be overstated, as it provides clarity and a reference point for future actions.
- Confirms understanding of agreed-upon points.
- Documents action items and deadlines.
- Reduces the likelihood of misinterpretations.
- Provides a traceable record of decisions.
When crafting such an email, it's essential to be concise, clear, and professional. Start by referencing the prior discussion, then summarize the main points, and finally, list any action items with assigned individuals and deadlines. Here's a basic structure:
- Subject Line: Clear and informative (e.g., "Follow-up on our meeting today" or "As Per Our Discussion - Project X").
- Salutation: Professional greeting.
- Opening: Reference the discussion (e.g., "It was great speaking with you earlier today..." or "Following up on our conversation this morning...").
- Summary of Key Points: Briefly reiterate what was discussed and agreed upon.
- Action Items: Clearly list what needs to be done, by whom, and by when.
- Closing: Professional closing and your name.
Here's a simple table illustrating the typical components:
| Component | Purpose |
|---|---|
| Reference to Discussion | Establishes context. |
| Summary of Agreements | Confirms understanding. |
| Action Items (Who, What, When) | Defines responsibilities and timelines. |
| Call to Action/Next Steps | Guides future progress. |
As Per Our Discussion Email Sample for Project Updates
Subject: As Per Our Discussion - Project Alpha Update
Hi Sarah,
It was good discussing the progress of Project Alpha with you earlier today. As per our discussion, I'm writing to confirm the following updates and next steps:
1. Development Phase: We've completed the initial coding for the user authentication module, which is now ready for internal testing.
2. Design Mockups: You will be sending over the revised design mockups for the dashboard by EOD tomorrow.
3. Timeline Adjustment: We agreed to push back the beta testing by one week to accommodate the additional design revisions. The new target date for beta testing is October 26th.
Please let me know if I've missed anything or if you have any further questions. I'll follow up on the testing results early next week.
Best regards,
Mark
As Per Our Discussion Email Sample for Meeting Minutes Confirmation
Subject: As Per Our Discussion - Meeting Minutes Confirmation (October 12th)
Dear Team,
Following up on our meeting this morning, as per our discussion, I am sending out the agreed-upon minutes for your review and confirmation.
Key Decisions:
- The marketing budget for Q4 has been approved at $15,000.
- The new product launch date will be December 1st.
- We will form a cross-functional team to oversee the launch, with members from Marketing, Sales, and Product Development.
Action Items:
- John: Finalize the detailed marketing campaign plan by Friday.
- Emily: Assemble the cross-functional launch team and schedule the first meeting by next Wednesday.
- David: Provide updated sales projections by Monday.
Please review these minutes and reply with any amendments by tomorrow afternoon. If there are no objections, we will consider these finalized.
Thanks,
Alice
As Per Our Discussion Email Sample for Client Follow-up
Subject: Following Up on Our Conversation - Regarding Your Inquiry
Hi Mr. Henderson,
It was a pleasure speaking with you this afternoon about your company's needs for our consulting services. As per our discussion, I wanted to reiterate the key areas we can support you with:
1. Process Optimization: We will conduct a thorough analysis of your current operational workflows to identify inefficiencies.
2. Technology Integration: We will assess your existing technology stack and recommend solutions for better integration.
3. Team Training: We can provide specialized training programs for your staff to adapt to new systems and processes.
As discussed, I will send over a customized proposal outlining our recommended approach and associated costs by the end of next week. In the meantime, please don't hesitate to reach out if any further questions arise.
Sincerely,
Robert Smith
Senior Consultant
As Per Our Discussion Email Sample for Vendor Agreements
Subject: As Per Our Discussion - Vendor Agreement Terms
Dear Ms. Chen,
This email serves as a follow-up to our conversation earlier today regarding the terms of our vendor agreement for office supplies. As per our discussion, I want to confirm the following points:
- Pricing: We have agreed on a 10% discount on all bulk orders exceeding $500.
- Delivery Schedule: Deliveries will be made every Tuesday and Thursday.
- Payment Terms: Net 30 days from the invoice date.
I will have our legal team draft the formal agreement reflecting these terms. We aim to have it ready for your review by the end of this week. Please let me know if these points accurately reflect our agreement.
Thank you,
David Lee
Procurement Manager
As Per Our Discussion Email Sample for Partnership Proposals
Subject: Following Up on Our Partnership Discussion
Hello Mark,
It was inspiring to discuss the potential partnership between our organizations today. As per our discussion, I'm excited about the synergy we can achieve, particularly in the following areas:
1. Joint Marketing Initiatives: Collaborating on campaigns to reach a wider audience.
2. Product Integration: Exploring how our services can complement each other.
3. Resource Sharing: Identifying opportunities for shared expertise and technology.
I will prepare a more detailed proposal outlining our initial ideas and outlining potential collaboration models. I aim to send this to you by the end of next week. Looking forward to discussing further.
Warmly,
Jessica Green
Business Development Lead
As Per Our Discussion Email Sample for Internal Team Adjustments
Subject: As Per Our Discussion - Team Role Adjustments
Hi Team,
Following up on our huddle this morning, as per our discussion, I'd like to confirm the adjustments we've made to our team roles to better manage the upcoming workload.
Key Adjustments:
- Project Management: Emily will be taking the lead on the "Cloud Migration" project, overseeing all tasks and timelines.
- Client Communication: John will be the primary point of contact for our "Global Solutions" client, managing all their inquiries and updates.
- Research & Development: Sarah will dedicate more time to the "AI Integration" research initiative, exploring new functionalities.
These adjustments are intended to streamline our efforts and ensure we meet our objectives effectively. Please reach out to me directly if you have any questions or concerns regarding these changes.
Thanks,
Michael Brown
Manager
As Per Our Discussion Email Sample for Salary Negotiations
Subject: As Per Our Discussion - Salary Offer Confirmation
Dear Ms. Davis,
It was a pleasure speaking with you today regarding the Senior Marketing Specialist position. As per our discussion, I am writing to confirm the proposed salary and benefits package we agreed upon.
The offered annual salary is $75,000, along with the standard company benefits package, which includes health insurance, paid time off, and a 401k matching program. We also discussed a potential performance-based bonus of up to 10% of your annual salary.
I will send over the formal offer letter outlining all these details for your review by tomorrow morning. Please let me know if this aligns with your understanding of our conversation.
Best regards,
James Wilson
Hiring Manager
As Per Our Discussion Email Sample for Educational Follow-up
Subject: As Per Our Discussion - Clarification on Assignment
Hi Professor Lee,
Thank you for taking the time to discuss my research paper proposal with me after class today. As per our discussion, I wanted to confirm my understanding of the feedback you provided.
Key Points:
- Scope: I need to narrow the focus of my research to a specific historical period within the broader topic.
- Methodology: I should incorporate more primary source analysis, as opposed to relying heavily on secondary sources.
- Timeline: The revised proposal outlining these changes should be submitted by next Friday, October 20th.
I will work on these revisions immediately. Thank you again for your guidance.
Sincerely,
Anna Garcia
Student ID: 123456
As Per Our Discussion Email Sample for Event Planning Confirmations
Subject: As Per Our Discussion - Conference Logistics
Dear Event Team,
Following up on our meeting this morning, as per our discussion, I'm writing to confirm the key logistical arrangements for the upcoming Annual Tech Conference.
Confirmed Arrangements:
- Venue: The Grand Ballroom at the City Convention Center is booked from November 8th to November 10th.
- Catering: The menu selection has been finalized, and the dietary requirements provided by registered attendees will be accommodated.
- Audiovisual: The AV team will be on-site by 8:00 AM on November 8th to set up all necessary equipment.
I will be sending out the final attendee confirmation list by the end of this week. Please ensure all your respective tasks are on track.
Regards,
Chris Walker
Event Coordinator
In conclusion, the "As Per Our Discussion Email Sample" is a versatile tool that promotes clear, efficient, and accountable communication. By using these samples as a guide, you can effectively document conversations, ensure that everyone is aligned on actions and decisions, and build stronger professional relationships. Remember to always be prompt, clear, and courteous when sending these follow-up emails.